Electronic Waybills in Kazakhstan from June 1, 2026: New Requirements, Fines and ESUTD Rules 

From June 1, 2026, electronic waybills (e-TTN) became mandatory for all domestic freight shipments carried by vehicles with a gross vehicle weight exceeding 3.5 tonnes. NG-NEGABARIT has put together a practical guide covering what shippers, carriers and consignees need to know.

What Changed on June 1, 2026

Under Clause 22 of the Rules for the Carriage of Goods by Road (Order of the Minister for Investment and Development of the Republic of Kazakhstan No. 546, dated April 30, 2015), registration of waybills and trip logs in the Unified Transport Document Management System (ESUTD) is now mandatory for all road freight movements involving vehicles with a gross weight above 3.5 tonnes.

Kazakhstan is digitalising freight control at a national level. The key operational consequence for supply chains: the end consignee must hold an active account in ESUTD. This requirement deserves particular attention from companies handling inland distribution of imported goods.

What Must Be Registered in ESUTD — and When

• Trip log — before the shift or journey begins.
• Electronic waybill (e-TTN) — before the cargo leaves the shipper's warehouse

Who Signs the Electronic Waybill

The e-TTN carries legal force only after all parties to the shipment have applied their digital signatures (EDS). In practice, the signing chain is broader than the three principal parties: depending on how the transport is organised, signatures may also be required from an accountant, a medical officer (pre-trip driver examination) and a warehouse operative.

From the cargo owner's perspective, the three key signatories are:

• — the shipper or freight forwarding company;
• — the carrier or driver;
• — the consignee — who signs the e-TTN upon delivery.

If an electronic waybill has been created but the consignee does not apply their digital signature at the point of receipt, this constitutes a regulatory violation.

Fines for Non-Compliance with e-TTN and ESUTD Requirements

Administrative liability under Article 571-1 of the Code of Administrative Offences of the Republic of Kazakhstan applies for: failure to issue an e-TTN, carrying out a shipment without ESUTD registration, leaving the document incomplete, or entering knowingly false information.

Fines for a first offence:

• — individuals — 20 MCI;
• — small businesses — 40 MCI;
• — medium-sized businesses — 50 MCI;
• — large businesses — 60 MCI.

For a repeated offence within the same calendar year:

• — individuals — 30 MCI;
• — small businesses — 60 MCI;
• — medium-sized businesses — 70 MCI;
• — large businesses — 80 MCI.

The monthly calculation index (MCI) in 2026 is KZT 4,325. 

Getting Your Business Ready: a Practical Checklist

Non-compliance with ESUTD rules leads to delays at the point of handover and direct financial losses.

To avoid fines and disruptions:

• Verify that your counterparties are registered in ESUTD (esutd.gov.kz) before each shipment.

• Ensure all staff responsible for dispatch and receipt — including drivers — hold valid digital signature keys.

• Establish an internal signing procedure for e-TTNs before any goods leave the warehouse. The vehicle does not depart until the system status reads "Registered".

• Brief your consignees in advance on the need to register in ESUTD and obtain digital signature credentials.

How NG-NEGABARIT Ensures Full ESUTD Compliance

NG-NEGABARIT has incorporated the new ESUTD standards into its transport management workflow. Every shipment we handle is fully documented in accordance with current legislation.

As part of our end-to-end transport support, NG-NEGABARIT:

• — advises consignees on ESUTD registration requirements;
• — monitors the accuracy of electronic forms at every stage;
• — coordinates communication between the dispatch warehouse, drivers and the final recipient;
• — reduces the risk of administrative fines and cargo holds caused by documentation errors.

Moving to electronic waybills means rethinking internal processes. Companies that prepare early and work with specialist logistics partners will be best placed to keep their supply chains running without interruption.

Frequently Asked Questions about e-TTN in Kazakhstan